* Outline
Enterprise
Document Management System (EDMS) is a fully business applicable system that
stores/manages all kinds of electronic documents in digital format under
coherent system, let users to access easily to information through single user
interface and allow the information share among internal/external users.
* Core
technology components
EDMS consists of
EDM, Image Workflow and COLD technology, and each technology's functional roles
are the following.
|
Component
|
Role
|
Function
|
|
EDM
|
Manage atypical documents into
standardized Life-Cycle (create/move/store/delete) system.
|
-Auto index
-Version control
-input/output document management
-Document search
-Copy management
-Security management
(File, Access control, folder system use)
-Integration with application programs
|
|
Image
|
Transform document into image, then index/store.
|
-Index
-Storage device management service
-Input document
-Security management
-Search
-Manage document
-Annotate function
|
|
Workflow
|
Automated work flow by regulating the relationship
between workflow management and related resources.
|
-Auto work divergence
-Work distribution
-Information management
-Gather information
-Integration with existing application-program
-Consolidated work management
|
|
Cold
|
Index/store
data from print streams from host computer on laser disk drive.
|
-Index
-Data Import (store/manage Host data periodically)
|
* EDM
solution components
EDMS solution
consists of selecting technologies related to components in order to improve
work productivity.
|
EDM
|
| Manage atypical documents into
standardized Life-Cycle (create/move/store/delete) system.
|
|
|
Image
|
| Transform
document into image, then index/store.
|
|
|
Workflow
|
| Automated work flow by regulating the relationship
between workflow management and related resources.
|
|
|
Cold
|
| Index/store data from print streams from host computer
on laser disk drive.
|
|
|
|
|
Requested improvements
¡å
|
|
|
|
Business object
|
Claim
|
EDMS configuration
|
|
Insurance/compensation
|
Reduce manual transaction
of document.
Strengthen work management function.
Reduce operation cost.
|
Image
Workflow
EDM
|
|
Bank receipt
|
Reduce receipt/bill management work.
Faster receipt history search/index.
Reduce storage cost.
|
COLD
|
|
Public document
|
Maximize use/share of
public information.
Strengthen service to citizen.
|
EDM
Image
COLD
|
|
Manufacturing document management
|
Store technology information.
Increase use/share by consolidated management.
|
EDM
Image
COLD
|
|
Medical/Patient record management
|
Store patient's record information.
Increase patient's record use/share.
|
EDM
COLD
|
|
* Image
Image is
technology that transforms the paper document into the image document by adding
real-time usages of index, search, document management, annotation, security,
device management and etc.
|
|
Main functions
|
Details
|
|
Image document input
|
Transform paper document into image
document (such as PDF).
Transact in Batch Job.
When producing information in standard format, applies OCS/ICR technology.
|
|
Index service
|
When transforms image, provides basic
index (creator, creation date, division and etc) and additional index
(type, title etc) information.
Image document classification function under defined folder system.
|
|
Search service
|
Search image document by basic index
and additional index.
Search document by folder system.
|
|
Document management
|
Management functions such as store
document or auto-delete by setting storage period.
|
|
Annotation function
|
Annotation the remark, such as Markup,
to image document.
|
|
Security management
|
Access authority grant for each user according
to the image information resource.
|
|
Storage device Management service
|
Cache function for faster search.
Service Queue function ready for the use of Concurrent User.
Grouping function per each document type.
Image document¡¯s automatic location distribution function depending the frequency
of search.
|
|
