1. ROI
example after implementation
* Assumption : 1 day , 1 assignment, 300 cases, 3 pages per case/ submit 900
pages per day/ 5 workers at each branch in average/ assume 30 branches per
company (example for an insurance company)
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*
Average working hours per day each branch (4 workers work 8.3 hours in average)
* shorten document search time
* Prevent cost related to the form loss and damage
2.
Reduced storage cost for records
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when storage paper records
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cabinet capacity
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200 papers * 15 records * 4 level
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12,000 paper
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annual cabinet number
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161,284/12,000
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about 13
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occupancy space(0.5py per
each cabinet)
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1.5m² * 13 records
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about 19.5m²
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when using electronic record device
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average file size of electronic
record device
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20KB * 2 (average number per record)
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40KB
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each disc array or jukebox capacity
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20GB(media capacity)/40KB
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500,000 records (1,000,000)
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annual spending on record device
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161,284/1,000,000
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about 0.16 (approximately 3.3GB)
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occupancy rate (1.5m² per each device)
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1.5 m² * 1 device
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about 1.5 m²
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annual cost saving on rent (assume
annual rent per 1 m²/ $1,000 US Dollar)
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(21 m² * 6 years -
1.5 m²)*$1,000 US Dollar
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about $ 124,500 US Dollar
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3.
Reduced cost on paper usage
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when using paper as recording device
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Amount of annual paper use: per
division 5,005 papers * 20 divisions * 12 months = 1,201,200 papers
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Annual paper usage for recording :
average paper usage at each branch monthly 975 papers * 20 branches *12
months = 229,680 papers
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when using electronic recording
device
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cost savings for replacing paper
recording : annual paper usage for recording 229,680 * .76 cents per paper
= 745.57 US Dollar
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4. Cost
savings for labor
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Class
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when using
paper storage
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when using
electronic storage
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cost savings
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average time spending
on send/receive record
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2.3 hours
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0.57 hour
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1.73 hours
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annual time spending on send/receive
record
number of record view per division:100 case
number of division: 20
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2.3 hours100 cases*20*12 months =
about 55,200 hours
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0.57 hour*100 cases*20*12 months =
about 13,680 hours
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41,520 hours
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annual required labor cost
average labor charge per hour : $6 US Dollar
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55,200 hours * $6 US Dollar =
$331,200 US Dollar
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13,680 hours * $6 =
$82,080
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$249,120 (about 14 worker's
replacement)
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