The technology of EDM encompasses functions such as: Version control, Check-In/Out, Security, Document management, Search, Copy and Auto-index for managing the Life-Cycle of electronic documents in various formats of file, image, drawing, Audio, Video and etc.

Main features

Detail

Version control

History management for versions of saved documents within the document management system.
Main version, sub version.

Check-In/Out

To ensure integrity when the same document needs to be edited at the same time.

Security

To Prevent access to document file.
Access control to the attributes of document file.
Folder accessibility control.
System information (user, settings) authority control.

Document management

To manage classification system through folders.
To manage document’s Life-Cycle (version, storage period, move, discard).
To define document attributes.

Document search

Search through folders.
Search standard attributes (title, creator, create date, annotation).
Combined search through relationship with operator or bull-operator.

Replication

Classification system between multiple servers, copy and share the document’s information.
Performance improvement during share/search resources between the dispersed multiple servers.

* Main features

1. Document Inbox Management
Document Inbox Management function corresponds to the applicable rule or policy of organization: to create document inbox (directory) layers depending on the document management system of 4 structures (per division, work, document types and person) and to manage the definition, inquiry and correction of the document inbox’s information.

2. Check-in/Check-out document
The authorized user can edit the registered document, and not only its content, but as well its attached document. To ensure integrity, it supports the Check-out/Check-in functions and, when checking out the document for its content editing, it supports the document lock function and the selective copy function. The user can also monitors on screen the checked-out status of certain document.  

3. Search
The user can search the wanted document that is saved in the EDMS via different search methods and can rapidly get the document information, in result, it increases the work efficiency. 

3-1) General search
Simplified search by basic attributes
Advanced search by index
Index item : basic index+ index per resource type
General attribute : resource name, title, document type, creation date, creator

3-2) Classified search
Search by tree structure (per division, work task)
Upper transactional or unit transactional group search

3-3) Advanced search
Provides various operators
Immediate reconfiguration of DB index per document update or registration

4. Life-Cycle management
The document stored in folder of EDM system exists until its expiration date. These expired documents are automatically or manually transferred to the trash by its user or system operator. Documents transferred in trash can either be restored or permanently removed from system.

Classification

content

method

Unexpired document

Unexpired document that is frequently used.

Manage at each division’s folder
Manage at each business’s cabinet
Efficient management through consolidated storage

Expired document

Discarded

Expired document that needs to be discarded by document management rule.

Automatic transfer to the trash can.

Once document is moved to trash can, it will be discarded by the system operator or permanently removed from the system.

Permanently preserved

Expired document needs to be permanently preserved by document management rule.

Automatic transfer to certain section in the consolidated storage.
Automatic transfer to other media device (laser disc or tape backup) by demand.